Organization : World Health Organization (WHO)
Post : Procurement Assistant II
Annual salary: (Net of tax) :-US $39, 802. at single rate
| Vacancy Notice No: PAHO/10/FT404 Title: Procurement Assistant II Grade: G5 Contract type: Fixed-term appointment Duration of contract: Two years, first year probationary period. | Date: 20 August 2010 Application Deadline: 17 September 2010 (27 day(s) until closing deadline) Currently accepting applications Duty Station: Washington, D.C. United States of America Organization unit: AM Americas (AM) Procurement and Supply Management (PRO)Procurement and Supply Management/Equipment & Supplies (PRO/ES) |
| REQUIRED QUALIFICATIONS | |
| Education: High school diploma with formal training in the commercial or administrative field. | |
| Skills: Key Behavioral Competencies: -- Intrainstitutional Action: Displays, through behavior, understanding of PAHO's values and mission. Seeks information on and acts with understanding of the Organization's expectations while advancing further the understanding and application of its policies. Shows interest and concern for the activities related to his/her work in conjunction with the mission, values, vision and policies of the organization. Behaves consistently in accordance with the Code of Ethics of the Organization. -- Teamwork: Encourages team members, adds significant contribution when participating in internal and external work teams, and leads through personal example the virtues of team success--collaboration, trust, transparency and joint responsibilities. Builds and maintains mutually beneficial productive interpersonal relations based on trust, inside and outside the Organization. Keeps every team member informed as well as shares relevant and useful information. -- Service Orientation: Follows through on the client inquiries, requests and complaints. Keeps client up-to-date about progress of projects. Monitors client satisfaction. -- Administrative support for technical cooperation interventions: Searches for and furnishes relevant information about resource allocation and deadlines, potential critical points, risks and benefits, and other related aspects of available options to provide support for the technical cooperation teams. -- Information Management: Verifies that relevant information is obtained, processed, selected, and disseminated in area of work. Acquires the training to utilize technologies for processing information relative to the area of work in a logical and organized manner, which facilitates the dissemination of information, resulting in information that is consistent, valid and accurate. Keeps abreast of latest technologies for processing the information relevant to the area of work, and weighs its advantages/disadvantages. -- Accountability: Accurately and objectively provides information, as required, on one's activities. Prepares accurate and objective reports on one's activities and partial/final results. Can account for each of the specific tasks of one's work. Technical Expertise: -- Word processing according with established standards. -- Ability to integrate procurement operational guidelines. -- Ability to plan, organize, coordinate and carry out administrative processes such as: budget and expenditures records, processing of supplies and equipment, preparation of reports, etc. -- Ability to apply skills in planning, organizing, problem-solving of office management processes. -- Ability to research, analyze and organize information in order to prepare charts, graphics, reports, etc. -- Ability to prepare working translations, and write/originate routine and non routine correspondence and reports in English and Spanish. IT Skills: -- Demonstrated ability to effectively use a computer and utilize software programs such as Microsoft Office Word, Excel, PowerPoint and Outlook. Other IT skills and knowledge of other software programs such as Visio, Microsoft SharePoint and Project would be an asset. | |
| Experience: Five years of experience in procurement work and/or contracting work, or three years of experience in procurement work and/or contracting work, and one year of specialized training at the college, university, or business school level with emphasis in business administration/procurement/finance. | |
| Languages: Very good knowledge of English and Spanish. | |
| Additional Information: A WRITTEN TEST AND/OR INTERVIEW MAY BE HELD FOR THIS POST. ADMINISTRATIVE/SUPPORT POSITIONS IN WASHINGTON, D.C. ARE OPEN TO WASHINGTON, D.C. METROPOLITAN AREA RESIDENTS ONLY. CANDIDATES MUST HOLD US CITIZENSHIP OR PERMANENT RESIDENT ALIEN CARD/GREEN CARD. CANDIDATES WILL BE CONTACTED ONLY IF THEY ARE UNDER SERIOUS CONSIDERATION. ALL APPLICANTS ARE REQUIRED TO COMPLETE AN ON-LINE PERSONAL HISTORY FORM. THE POST DESCRIPTION IS THE OFFICIAL DOCUMENTATION FOR ORGANIZATIONAL PURPOSES. | |
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